Issue date 30th May, 2019
REQUEST FOR PROPOSAL
MUNICIPAL PROPERTY TAX COLLECTION AGENCY SERVICES
The Freetown City Council (FCC) is requesting proposals from professional collection agencies (Service Provider) to provide collection enforcement services to facilitate payments on current and delinquent domestic and commercial municipal taxes owed to the Freetown City Council. The FCC needs are outlined in the following Request for Proposal (RFP): FCC/ADMIN/RFP/008/2019.
Scope of Work
The successful bidder will be involved in the collection of domestic and commercial municipal property taxes across one or more tax collection zones defined by the FCC for both delinquent and current accounts. The current collection process for domestic and commercial tax collection in Freetown is conducted internally and will be outsourced to one or more Contractors for City-wide collection based on the below eight (8) tax collection areas (6 Wards per Block):
| No. | Lot | Description of Services | Tax Collection Area (by Ward) |
| 1 | One (1) | Collection of Property Tax | 399, 400, 401, 402, 403, 404 |
| 2 | Two (2) | Collection of Property Tax | 405,406, 407, 408, 409, 410 |
| 3 | Three (3) | Collection of Property Tax | 411, 412,413, 414, 415, 416 |
| 4 | Four (4) | Collection of Property Tax | 417, 418, 419, 420, 421, 422 |
| 5 | Five (5) | Collection of Property Tax | 423,424, 425, 426,427, 428 |
| 6 | Six (6) | Collection of Property Tax | 429, 430, 431, 432, 433, 434 |
| 7 | Seven (7) | Collection of Property Tax | 435,436,434,438, 439, 440 |
| 8 | Eight (8) | Collection of Property Tax | 441,442,443, 444, 445, 446 |
The firm will collect domestic and commercial municipal taxes based on the agreed accounts in the agreed and contracted tax collection areas. The firm will issue payment to the Freetown City Council (FCC) along with a detailed report of the account payments that were able to be collected based on an agreed schedule which will state the fee that is to be paid to the agency and the Freetown City Council will make payment by check for those services. Bidders shall submit a detailed operational plan (within the technical proposal) which demonstrates understanding of, and capability to assume responsibility for, collecting both delinquent and current tax revenue for the FCC in the prescribed tax collection areas(s). The plan shall provide all details of the methods to be used to maximize successful collections, including initiating and continuing collection attempts within the guidelines set forth by FCC.
- A certified true copy of a valid Business Registration Certificate
- A certified true copy of a valid Business Licence
- A certified true copy of a valid NRA Tax Clearance Certificate
- A certified true copy of a valid NASSIT Clearance Certificate
- Business profile detailing experience and track record in similar business for the past one year
- The Firm should provide evidence of their Financial Capability at least one year.
The Freetown City Council now invites sealed technical and financial proposals from eligible and qualified firms for Municipal Property Tax Collection Services as per the above referenced lots.
The RFP can be accessed on the FCC website (info@fcc.gov.sl) and interested firms may also obtain further information from and receive a copy of the RFP at the Procurement Unit, Freetown City Council 17 Wallace Johnson Street Freetown from 9:00 a.m. and 4:00 p.m., Mondays to Fridays inclusive, except on public holidays.
Bids will be opened at 12.00 noon (Sierra Leone Time) on Wednesday 26th June 2019, in the presence of bidders or their representatives who choose to attend, at the address below. Late bids will be rejected and returned unopened to bidders.
Vendors are solely responsible for ensuring timely receipt of their responses. Mailed responses shall be submitted in a sealed package addressed as below and clearly identifying the vendor making the submission. Emailed proposals should include “RFP – Municipal Property Tax Collection Agency Services” in the subject line and be addressed to: ibrahimmansaray@fcc.gov.sl (Emailed proposals must be in Microsoft Word or PDF format).
Purpose of Request
Procurement Unit
Freetown City Council,
Bi-centenary House,
17 Wallace-Johnson Street,
Freetown.
Sierra Leone
Telephone: +23279721002
Email: ibrahimmansaray@fcc.gov.sl